Your office copier has helped you & everyone at the office with countless important projects. It has handled high-volume printing, assisted employees in meeting deadlines, and much more.
Because of its significance, knowing when to replace or upgrade your office copy machine is critical. Why is this so?
If you wait too long, your machine may break or shut down, causing your business to suffer—so you want to be as proactive as possible.
Fortunately, there are some tell tale signs that it's time for an upgrade. Let's get started!
Signs Your Office Copier Needs to be Replaced
Your copier sends you signals that it's time to upgrade, but that's not all. You can also determine if it's time for a new copy machine by assessing your employees' needs and desires.
When you approach this from all angles, you'll have a much easier time assessing your organization's output devices.
Do your employees despise the current office copy machine?
Your employees are on the front lines every day, using the office copier. Have you noticed, however, that they are becoming increasingly vocal about it?
If your employees are frustrated because the copy machine is constantly breaking down or running slowly, it's time to consider a replacement or upgrade. A new copier will please your entire team while increasing productivity, which is a huge win for your company.
Is it Hard to Find Toner and Parts?
If your office copier is old and out of date, you may have difficulty locating toner and other replacement parts. It's possible that you'll spend more time looking for parts than actually fixing the machine.
This indicates that your office copier is out of date. You're using outdated technology, and maintaining and repairing the machine will become increasingly difficult. When you upgrade your multifunction printer (MFP), you gain access to the most recent technology and the necessary supplies, such as toner.
A multifunction printer and an office copier are the same things. There are desktop MFPs that are smaller in size and can print on legal-sized paper (8.5x14), as well as full-size MFPs that have more features & accessories
Your Printing Needs Have Changed
Your company has most likely changed over the years. When a company's needs change, so do its printing requirements. If your current printer is incapable of meeting your workload or demands, it is time to upgrade
You can select an MFP based on your printing volume and other requirements. You can also purchase an office copier with additional features to assist your employees in becoming more productive.
A local authorized dealer can assist you in selecting a printer that meets your new requirements, allowing your business to expand. If you aren't ready to make a large purchase right now, you can even lease the office copier instead of buying it.
You’re Worried About Security
If you have an older copier machine, it most likely lacks advanced security features, putting your company at risk.
You can quickly solve this problem by purchasing a new copier. Some newer MFPs and copiers include advanced security features, so you don't have to worry about cyberattacks or data leaks.
You Want More Control
Unfortunately, office copiers are among the most misused pieces of office equipment. Some employees use the machines to make personal copies, while others make color copies when black and white would suffice.
Misuse causes wear and tear, which leads to breakdowns. If you're having trouble keeping control of your copier, now is a good time to think about upgrading. You can purchase anew printer that allows you to configure user controls and even choose who uses the office copier, who has access to color prints, and other options.
You are dissatisfied with the print speed or quality
If you are dissatisfied with the performance of your copier, you should think about replacing it. Consider the print speed first. Do you find yourself constantly waiting for your multifunction printer to finish projects? Because the printeris so slow, you feel like you're wasting time there.
Upgrading your office copier is an easy way to solve this problem because you can get a newmodel designed to meet your office's rigorous demands.
You should also consider print quality. If your print quality is poor, consider upgrading to a higher-resolution printer to solve the problem. Then, every time you hand over or send documents, you will put your best foot forward.
The Copier has Reached the End of Its Life Span
You should also consider how long you've had your office copier and how much you've used it. Copiers' life span is determined by their age as well as the number of prints and copies they produce.
With such an important piece of technology, it should be treated as you would your phone or computer, with regular refresh cycles built in. Another reason why most businesses today choose to lease their office copy machine is that the lease cycle includes an automatic refresh timeline.
Use These Tips to Determine If You Should Upgrade Your Copier
Copiers need care and attention just like people do. Pay attention to your copier, employees, and business needs to determine when it's time to upgrade.
Upgrading your office copier is an excellent way to boost productivity and efficiency. Your documents will appear more professional, and your employees will be happier as a result.